Who we are:
Stirling Atlantic Associates Limited (referred to as “Stirling Atlantic” in this policy).
We are headquartered at 1 Wharf Street, Greenwich, London, SE8 3FT. Tel. +44 (0) 207-517 9679, firstname.lastname@example.org Company number: 07081663
What we do as a company:
Stirling Atlantic engages in a number of human capital services related to its clients. This includes and is not limited to executive search and market analysis consulting.
As such the company gathers personal data to carry out these services to its clients. Personal information is stored, processed and transferred at various stages of these services both during and sometimes after client engagements are completed.
Stirling Atlantic take personal data seriously.
Purpose of this policy:
The purpose of this policy is to confirm how Stirling Atlantic uses personal data. This policy has been updated in response to the General Data Protection Regulation that becomes enforceable in May 2018.
What does this Policy Cover?
- The different types of date we collect about you
- Why and how we collect your personal data
- How long we keep your personal data for
- What is the legal basis for using your data
- How and when we share your personal data
- What rights and choices you have when it comes to us using your personal data.
- How you can contact us and how we may contact you
The data we collect about you:
We collect the information necessary to be able to find suitable opportunities for your skillset, experience, education with a potential employer. We would initially collect basic information for example name, contact details and job role in order to share with a potential employer. Once we have your consent we may gather and share more personal information from you. This information may include CV’s, identification documents, educational records, work history, employment, references, compensation & performance history and our contact history.
Stirling Atlantic may need to collect sensitive personal data about you that may include visa status, your nationality and any other information relating to background screening we are contractually obliged to carry out. This information would only be collected with your consent.
Where do we get personal data about you from?
- From you directly
- Directly from publicly available sources. We use the following:
- News Alerts / Articles
- Corporate websites
- By reference or word of mouth (for example an ex-colleague, friend, former employer etc.)
- When applying for an opportunity via our website (www.stirlingatlantic.com)
Why we collect your personal data?
Stirling Atlantic use your data to match your skills, education and experience with clients. We may collect basic information on you such as contact details, job role and experience and use it in the following way:
- Creating or updating market mapping documents.
- Assessing suitability for a permanent employment opportunity, temporary opportunity or consulting engagement.
This is the legitimate interest as to why Stirling Atlantic collect and use personal data.
How long do we keep your data for?
We will only hold your information for as long as we need to fulfil our client obligations or our legal requirements. We will hold and process personal information for as long as its relevant in our industry. Normally this would be for a period for 6 years which is the average amount of time a financial services professional remains in the same role.
Legal basis for holding your data:
The basis for holding your data is determined by one of the following reasons:
- Stirling Atlantic’s legal obligations.
- Legitimate interest as described in this policy.
- Legal obligations under applicable law to retain records for a certain period.
- Potential disputes
- Your consent
Who do we share your personal data with?
We will only share your personal data with financial services clients with whom we have a contractual agreement and who are seeking to recruit profiles in risk, quantitative finance and credit that may match your skillset. We share your personal data to assess your potential fit against an available opportunity. These clients may be based in Europe and other global locations.
What are your rights?
By law, you have rights available to you regarding your personal data. Further information can be found from the data protection regulator in your country.
- The right to be informed – you have the right to be provided with transparent, simple information as to how we use your data. This is why we have provided you with this policy.
- The right to rectification – you have the right to have your information corrected if its inaccurate or incomplete.
- The right to erasure / be forgotten – you have the right to have your personal data removed / deleted where there is no compelling reason for us to continue to use it. There are exceptions to the right to erasure.
- The right to restrict processing – you have rights to ‘block’ or suppress further use of your personal data. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is adhered to.
- The right to data portability – you have the right to transfer your personal data to another provider. You can move, copy and transfer data easily between our IT systems and their systems safely and securely without affecting its usability.
- The right to object to processing – you have the right to object to certain types of processing, including processing for direct marketing (for example if you no longer want to be contacted with potential opportunities).
- The right to lodge a complaint – you have the right to lodge a complaint about the way we handle your data or process the data with your national data regulator.
- The right to withdraw consent – if you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
Access to your information:
You may request information about the personal data we hold. We provide information free of charge but may charge a reasonable fee to cover our administrative costs if we receive repeated or excessive requests for further copies of the same information. We will respond as soon as we can. Generally, this will be within one month from your request being received but, if the request is going to take longer to process with, we will contact you.
Updates to this Policy:
How will we contact you?
Stirling Atlantic may contact you by phone, email or social media. Please advise us of your preferred method of contact.
How do you contact us:
If you are unhappy with how we have handled your information or have further questions relating to the processing of your personal data, please contact us at: email@example.com or write to us at The Data Officer, 1 Wharf Street, Greenwich, London SE8 3FT